We love to SWAP at the Scrappy Girls Club and while each SWAP is different, there are a few frequently asked questions that might come up.
Before we get started with the questions, let’s be sure we are on the same page about what exactly a SWAP means.
SWAP= Share With A Pal
Here are a few answers to frequently asked questions about Scrappy Girls Club SWAPS.
1. What is a SWAP?
A SWAP is a group of who organize on the internet to exchange items through the postal mail (or sometimes, email). These items are usually hand-assembled, rich with craftsmanship, quality and care. Each package can include letters, notes, mail art, crafts, gifts, or based around the theme of scrap fabrics! The type of swapping done on Scrappy Girls Club is for fun and is hobby/craft based. Scrappy Girls Club swaps are not direct one-on-one trades or swap deals.
2. What does Scrappy Girls Club do?
Scrappy Girls Club collects participants names, mailing addresses and some basic information of everyone involved in each swap.
Then, using this information, each participant is paired with a sewing/swapping buddy for the swap. Note: Some swaps are blind swaps. This means that you may not be receiving a swap from the same person you send your swap package to.
Scrappy Girls Club will email each participant after the sign up deadline with their recipient’s name, address and all other swap related details. Scrappy Girls Club will also send out reminder emails to participants close to the mail deadline.
3. Who can join a SWAP?
Anyone over the age of 18 with a valid email address and mailing address. Scrappy Girls Club even allows for international swaps.
4. Who should NOT join a SWAP?
While everyone is welcome to join the party with Scrappy Girls Club, we request that you refrain from joining a swap if you live in a country that restricts incoming mail from certain countries, or restricts where you can send mail. (Please check, as this may pertain to overseas members.)
Also, while we make every effort possible to pass along any special requests to your partner, we suggest that those with severe allergies refrain from participating.
5. Who will see my personal information?
Only the Scrappy Girls Club coordination team and your partner will have have access to your mailing information. Scrappy Girls Club will never give, sell, or rent your contact information to a third party.
If you are not willing to provide a valid mailing address, please do not participate in Scrappy Girls Club swaps.
6. What do the swap deadlines mean?
The “Signup Date” is the deadline for open enrollment in the swap. This is the last day the swap will be available for participants to join. After the “signup deadline” the swap is officially closed to participants, meaning that no one new can get into that swap.
The “Swap Date” or “Send Date” is the deadline for you to mail your swap packages. If for some reason you have missed the mail deadline, simply email your partner and let them know that their package may be arriving a little late.
7. What type of items will be we swapping and are there any size guidelines?
Each swap is slightly different and based around the scrap fabric theme. Please refer back to your SWAP sign up post for additional details. Remember, it is always nice to include something extra in your package. Such as a sweet treat, small sewing notion or a mini scrap bundle.
8. Now that I’ve joined, what comes next?
Once you have officially signed up for the swap a separate window will pop up on your screen with a brief questionnaire. Please fill out the questions to the best of your ability and double check that your FULL shipping address and email address are correct for all correspondence. If for some reason this separate window failed to pop up on your screen, do not panic. Instead, check your email associated to your paypal account for your welcome letter. You can access the questionnaire from there.
9. What if I signed up for a swap and for some unexpected reason, need to bow out?
We at the Scrappy Girls Club understand that things happen.
However, if partners have already been assigned, it is your obligation to the swap. If you decide not to participate in a swap after the partners are assigned you no longer have the option to drop from that swap. If you do not send something it means that another participant will not receive an item. Basically, the bottom line is please, do not sign up for a swap if you are not 100% certain that you will be able to follow through with the swap. If you have a major issue that prevents you from participating in a swap after the signup deadline, please contact your swap coordinator to make alternate arrangements.
We pride ourselves on having a 100% ship rate with each SWAP!
10. May I pick which countries I am willing to ship to?
In order to keep shipping costs to a minimum, Scrappy Girls Club will make every effort to keep your partner local to your country. However, that is not always possible and you may be required to ship internationally. Please refer to the usps.com website to determine the costs of postage for both domestic and international rates.
11. What do I do after I have sent my item to my SWAP partner?
It is best to reach out to your partner by email and let them know their Happy Mail package is on the way! After that, it is time to wait for your package to arrive.
Once package is in hand, we encourage you to thank your partner. Everyone likes to know that their package has arrived safe and sound. After that, we invite you to share a quick photo of your new found scrap stash in our Facebook group or on Instagram. Feel free to tag the photo with #scrappygirlsclub. This will make it easy for all to see.
12. What is a “Swap Angel”?
An “angel” is someone who volunteers to send swap items to a person in a swap who did not receive anything from their assigned partner. Being an angel is a very nice thing to do, but not expected or required. There is nothing more disappointing and frustrating when signing up for a swap to never have a package arrive in your mailbox. It is up to each individual to decide whether they would like to volunteer as an angel and it is never required.
13.What has been SWAPPED in the past?
We kicked off 2016 with our very first swap and you can see a few of the packages exchanged here.
14. What is the size of a Gallon Bag?
Because we have participants from all over the world, here is a breakdown on a resealable gallon sized bag used for all Scrap Bag SWAP’s. In the USA a standard 1 gallon bag measures approximately 10″ across the bottom and 11″ below the seal. Elsewhere they are approximately 260mm x 300mm.
15. Why is there a small fee to join the SWAP?
There are SO many hours of behind the screen of work happening to put a successful SWAP together. These hours include: gathering everyone’s information, offering helpful tips & patterns along the way, manually pairing of partners (that’s right, we actually read all of your requests and do our best to help pair you with the perfect partner!), answering emails and making sure that everyone receives a package. These hours add up fast and the small fee helps offsets this cost.
Not signed up yet and want to join the party? Click here for the full details of our current swap and sign up.
Never joined a SWAP before and feeling kinda nervous? Have no fear, you are not alone! Here is a great article by The Sewing Loft about the do’s & don’ts of swapping. It is the perfect way to make sure everyone involved is excited to receive their happy mail!
Please leave any additional questions in the comment section and we will do our best to add to the FAQ list.
Above all, remember that not only is swapping fun but it is a great way to meet new people online and form friendships with people from all over the world!